Getting Things Done: The Art of Stress-Free Productivity

Part 2 provides a step-by-step guide to implementing the productivity system Allen outlines in Part 1. It begins with advice on how to set up an effective workspace. The author emphasizes the importance of creating a designated workspace if you do not already have a desk or office. He recommends spending two full days preparing this space.

A basic workspace should include an in-tray, a writing surface, writing tools, and space for any digital equipment. If work involves regular travel, the author suggests a portable “micro-office-in-transit” (90). He also advocates setting up identical systems at home and work. Allen argues that having one’s own workspace is crucial. He critiques the widespread practice of “hotel-ing” or hotdesking, which is the idea that knowledge workers can work anywhere as long as they have a computer and internet connection. Allen feels that shifting workspaces runs contrary to the way the human brain works.

The essential processing tools required are a minimum of three in-trays, plain paper for the capturing process, post-its, paper clips, a stapler, and a labeler. A calendar, a wastebasket/ recycling bin, and an ample supply of file folders are also needed.

Allen emphasizes the importance of a comprehensive filing system for both paper and digital materials.